Help & Support

Uploading Evidence And Completing Assessments (Learners/Students)

One File allows you as the learner to create evidence assessments without tutor direction, this means that you can upload any evidence that you believe contributes to the knowledges, skills and behaviours in your apprenticeship standard. You will also find assessments here that have been assigned to you by your tutor, or evidence that has been uploaded by your employer, when uploading evidence to assessments created by your tutor, you will not need to select the assessment method or title, just provide evidence, and ensure that the criteria are selected. Your tutor may provide the criteria for you, or they may ask you to complete your own. To start an assessment that has been assigned to you, simply click the title of the assessment.

Creating and Uploading Evidence to Assessments

To begin creating an assessment, you will need to access the ‘Assessments’ tab of your portfolio, please note the Upload Evidence area does not allow you to map the evidence to the standard and your tutor will not see it for marking. Any evidence that needs reviewing by your tutor should be uploaded to the Assessments area. The Assessments area can be found in the Information and Options tab of your portfolio or from the quick link in the left-hand menu.

A screenshot of the Learner's portfolio information and options tab. This section shows three buttons in order thea re the Activity Plans, the Assessments and the Reviews.
  1. After accessing the Assessments tab, you will see a list of assessments that you have previously created, or that you have been assigned by your tutor. The action required by column will indicate who needs to review or complete the assessment, where the field states learner this indicates you need to upload evidence, where the field states tutor this indicates that the assessment is completed and the tutor needs to mark it. To create a new assessment click Create Assessment.
A screenshot of the Assessments tab in the Learner Portfolio. A create assessment button is shown, and a table is displayed with two assessments. The assessment title, method, assessment time, related plan and action required by are shown.
  1. The first step requires you to select an assessment method, also known as the primary method, this is simply a category for your assessment. Your assessment team will have created the list of methods to be specific to your programme, choose the most relevant or the one that you have been instructed to select.
A screenshot of the first part of the create new assessment process in One File. A drop-down box is shown to select the Assessment Method. A list of methods is shown. A start button is displayed to the right of this menu.
  1. You will now be able to enter a date, title, and whether evidence will be recorded holistically against multiple criteria or separately against individual criteria. If you are uploading one or more documents that all meet a selection of the standards, you can select holistically, if you are uploading multiple documents and each document refers to a specific knowledge, skill or behaviour, but are part of the same assessment upload, you should select separately. Click Start to proceed.
A screenshot of the second part of the create new assessment process in One File. A drop-down box is shown to select the Assessment Method. There is now a title box and two check boxes, the first is to map evidence holistically, the other is to map evidence individually to each criteria.
  1. You can now add the criteria that this assessment meets, your tutor may tell you which criteria you are mapping for this assessment, or this may be for you to decide as part of a self-directed assessment upload, if you select a criteria that is not met by the assessment, your tutor can simply remove it during the marking process. Click the Set Criteria button to begin.
A screenshot of the create assessment process for the learner. The assessment method and title are shown. A Criteria button is displayed beneath this which allows you to map to the KSBs.
  1. The Set Criteria menu will present the learning aims associated with your account, you can expand and collapse each segment to locate the specific knowledges, skills and behaviours you would like to evidence as part of this assessment.
A screenshot of the Criteria selection screen is shown. A collapsible and expandable tree of knowledge, skills and behaviours is shown. Each criteria has a checkbox.
  1. Use the checkboxes provided to select the criteria, then when you are done click Save. Your selections will be highlighted in yellow. You can then click Back.
A screenshot of the Criteria selection screen is shown. A collapsible and expandable tree of knowledge, skills and behaviours is shown. Each criteria has a checkbox. The selected criteria are highlighted in yellow and a save button is displayed.
  1. You will now see your selections presented in a faint blue text, this is because the tutor is required to confirm that your selections are correct.
A screenshot of the criteria tab from the create assessments page. The selected criteria are shown in a faint blue text.
  1. If you scroll down you will find the Evidence box, you can either enter your evidence as text, or add attachments using the upload attachments.
A screenshot of the create assessment page. The evidence tab is shown with a text box and an add attachments button.
A screenshot of the add attachments page, a select files button is shown and a box where attachments can be dragged and dropped.
  1. You can drag and drop files into the upload space or click the Select files button. This will open your computer’s file browser system. When you have selected your files you will have the chance to rename them, but you also need to click the save icon to confirm the file is correct. Then click Attach to add the files and return to the Create Assessment screen.
A screenshot of the add attachments page. A table shows a new file has been uploaded. The table shows the attachment title, file type, and document details, a save button is displayed for the individual file.
  1. The Feedback and Comments box allows you to indicate any related information to the tutor that is not directly assessment evidence, for example explaining that one of your Word files contains both required assessment pieces, or that the reason you have not uploaded the PowerPoint is that it is too large and therefore the link is provided in the evidence box. You can also associate time with your assessment, this means that you do not need to then record it in the Timesheets area as this will be done automatically for you. If the time is off-the-job hours you should check the off-the-job box.
A screenshot of the create assessments page. The boxes shown are to provide feedback and comments to the tutor and record time associated with the assessment. A checkbox allows for the time to be recorded as off the job.
  1. When you are done, you can click the ‘Signed on Completion’ checkbox and then click Save and Quit. If you want to save and return to the assessment later, do not tick the signature box, and click Save and Refresh.
A screenshot of the One File signature boxes. The learner is highlighted in yellow. The table contains the user's name, role, a checkbox and a date for the signature.

You have now successfully created an assessment, this will be sent to your tutor for marking and to provide feedback.

Please note: this support resource is specific to the Learner role within One File. The ‘Learner’ is the user role associated with the ownership of the portfolio, they upload all evidence required to meet the learning aims and outcomes, and is enrolled on the apprenticeship programme. If you are unsure of the user role you have been given, you can verify this by logging into One File, and reviewing the role listed underneath your full name, displayed in the profile card in the top-right of the homepage interface.