Support  FAQs

What support is available for staff running workshops?

There are different levels of support available. The colleges have already identified Programme(s) which will get support with the ADAPT process. Other Programmes can find support either by visiting our website or you can visit our support clinic every Tuesday & Thursday between 15:30 – 17:00.  Further support and resources can be found on this site.

The link for the support clinic has been sent to the trainers in each school. 

If I`m running the workshop what technical support and help will I get?

If you are experiencing technical issues with using any of the resources provided, I would recommend visiting the support clinic (every Tuesday & Thursday 15:30 – 17:00). If you are having technical issues, for example, relating to University supplied equipment, then please contact the ICT helpdesk 

If we run our own workshops with colleagues what support will we get to do this from Digital Education and LALT?

Programme Leaders are very welcome to use the resources to run their own workshops. It is anticipated that this will be the preferred option for most Schools. To run effective workshops, Programme Leaders will need to consult with all relevant Module Co-Ordinator’s and involve all relevant teaching staff.  

You can find support either by visiting our website or you can visit our support clinic every Tuesday & Thursday between 15:30 – 17:00.  

If you would like further support or advice relating to embedding technology in your teaching, you can also contact your Digital Education Developer or the Digital Lead for your school. 

What information and support is available for External Examiners?

Information for external examiners can be found on the Office of Quality and Standards Partnerships website. Please click here to access the website 

What tools are recommended for Remote Teaching at the University of Lincoln?

Our remote teaching website highlights key support tools and gives examples of how they can be used to support you with remote teaching. Please click here to visit the remote teaching site 

Where can we get advice relating to using technology with remote teaching? 

There are several resources from the Digital Education team that can support you with this. We would recommend using the remote teaching website to gather advice, talk to your Digital Education Developer or involve the Digital Lead from your school. They are in contact with Digital Education and will be able to guide you towards the right advice. 

Process  FAQs

Who will run the ADAPT workshops at Programme level in my School?

College train the trainer sessions have now been held in each College with School Directors of teaching and learning and some Programme leaders, who are now expected to lead /help other Programme leaders lead ADAPT workshops within Schools. We have consulted with College Directors of Education and key courses have been highlighted to be supported with the process. 

Do we need to use this approach and resources, or can we develop our own approach?

The approach given is there to guide and support you through the relevant documentation that needs to be created for various departments. Our recommendation would be to follow this approach to help provide consistency of practice across the University. 

Why is the staff survey in a Qualtric format and can we use our own survey format instead?

To make sure that we can support staff at all parts of the process it is recommended to use the Qualtrics survey.  All the questions that can be found in the Qualtrics survey are also designed to support several documents that are used throughout the process. Our recommendation would be to follow this approach to help provide consistency of practice across the University. 

Can we download and keep the curriculum mapping materials we develop online through this process?

This tool for curriculum mapping (ABC) is embedded in an excel document and can be downloaded by visiting Phase 2.1 on our site.  

To utilize this tool effectively, we would recommend having a separate document for each of the modules as this will allow you to use the diagrams and maps that have been created, by Module Co-Ordinator’s, to look at the Programme as a cohesive whole. It can be useful to hold a Programme team meeting to share the curriculum maps with the wider team. These meetings will enable staff to identify areas of development and areas of good practice.  

If we are ahead of others in planning ahead and making our arrangements for next year do we still need to follow this ADAPT approach?

The University is asking all schools to apply the ENABLE principle for consistent practice. If you are further ahead in your planning, to be consistent you will need to check that you meet the main requirements. These can be found in the Teaching and learning strategy document.  

Click here to access the Teaching & Learning Strategy Document 

Should we involve students reps /other students in planning activities?

It is important and considered good practice, if possible, to ensure that key changes introduced through this process are highlighted to student representatives and wider student groups. It might be helpful to consult your Student Engagement Lead about how to include students in the planning process or take into account other student experience feedback already gathered.  

If you would like to involve student representation, we would recommend consulting with the students in Phase 2.2. Any amendments can be made in this meeting based on the students feedback and a final approach agreed. 

Once the process has been completed, how will we inform the Central University about our chosen approach?

After the ADAPT process has been completed there are further elements to complete using the Enable Checklist. This has been disseminated throughout the colleges. This document guides you through deadlines and documentation that needs to be completed. Two elements are involved to help inform the Central University of the approach. The first is that the approach needs to be signed off at school level. The second is the Continued Programme Management System form that needs to be completed and returned to the Office of Quality, Standards and Partnerships. 

How do we have to adopt a common programme approach where relevant modules are shared and delivered across several /many different programmes of study? 

In this instance School Directors of Teaching and Learning, working alongside programme leaders and Module Co-ordinators, need to discuss this to allow themselves sufficient flexibility. Many courses have found that by identifying common principles and distinguishing subject/programme specific elements allows them to ensure overall consistency of ENABLE practice across programmes,.

College/School related  FAQs

How do we address the workload management issues raised by this approach?

We have generated a timeline (see bottom of this document) which will help guide staff through the process. This will help teams work towards key central deadlines and manage expectations and outcomes. Please check with your college/school for internal deadlines. We would recommend utilizing key communications to help the school address any potential challenges in the most effective way. 

What are the deadlines for making decisions and confirming plans and changes to curriculum delivery for next academic year?

There are several central deadlines, which can be found below. However, please be aware there may be college/school specific deadlines that need to be adhered to as well.  

• Complete MDF’s (29th May) 
• Submit any structural Minor Modifications (26th June) 
• Minor Modifications for assessments (31st July) 

We would recommend looking at the Enable Checklist for Programmes which will have been sent from the college/school. This has further detail relating to deadlines and tasks. 

How should we involve relevant staff from franchise Further Education Colleges (eg Linsey /Doncaster) in planning activities?

If you would like to involve relevant staff from Further Education Colleges, it is recommended that programme leaders should Identify key staff to contact and share the ENABLE approach. They can then decide where and how to involve these key members of staff in workshop activities if appropriate. For example, potential Stages for them to be involved in may include Phases 1.2 & Phase 2.2 when the approach is created and finalised. 

This phase of the meeting involves a meeting with Key members of the Programme Team. This meeting will be discussed the generalised results of the survey, look at the some example conversion models and will be used to create a teaching & learning approach for your team.

Meeting:

This meeting is organised by the Programme leader/Director of Teaching & Learning. This meeting is for key members of the programme team (no more than 6-8 if possible). There is a guided PowerPoint presentation which you can use with your team to support your discussion. This will help you identify the high-level activity approach you would like to use with your programme.  There are some help examples of approaches that have already been created to guide you with this as well as a list of key questions to help facilitate the session.  

Output at the end of Phase 1.2

• An agreed approach for your Programme that you would like to apply to a module
• A trial module has been agreed

Supporting Resources 

Click here to access example module conversions  (PDF online)

Click here to access the Guided Powerpoint to use during the meeting (PowerPoint online)

Guidance notes | Doc | PDF

Phase 2.1 involves using the DIY ADAPT workshop tool (based on the ABC workshop) to create a curriculum map using the agreed approach from Phase 1.2. 

This workshop is designed to be done with module teams, however, individuals can use this map and share with the wider module team at a later date if necessary.  It is recommended that the person facilitating the workshop downloads the tool (see link below) and sets up a Microsoft teams meeting to aid in the discussion and facilitation of the session. The PDF of the ABC cards can be sent to your team so they can look at the activities before hand.

To support you with facilitating the workshop we have links to a step by step tutorial on Youtube. If you need extra support for a session please contact digitaleducation@lincoln.ac.uk and our team will endevour to guide you through the process. 

Output from Phase 2.1

• At the end of this Phase you will have completed a curriculum map which uses your approach example

Supporting Resources 

Click here to download the tool (You will be asked to complete a short survey)

Click here to access a PDF of the ABC cards (PDF online)

Click here to access the DIY ADAPT workshop Tutorial Videos (YouTube)

Phase 2:2 Consultation with the Programme team 

The Programme Leader/Director of Teaching & Learning will need to arrange a meeting with the same key members of their team from phase 1.2.  This meeting will be used to discuss the approach, look at the example module that has been created and amend the approach if needed. At the end of this meeting the approach will need to be agreed. It suggested that some key information on the structure and application of the approach is created as an output to help disseminate this to the whole programme team.

We would recommend that this meeting lasts for roughly 1 hour. 

Output from Phase 2.2

• An approach has been agreed which can be used with the wider Programme Team to convert existing modules
• The CPMS documentation is completed and sent to the appropriate bodies
• Key information on the structure and application of the approach has been created to share with the wider Programme team.

Supporting Resources 

Click here to access the Continuous Programme Management documentation & site (external link)

Click here to access a Guided Powerpoint for the session (PowerPoint online)

Now the approach has been agree it can be rolled out to the wider Programme team. Once the approach has been diseminated each module/module team can use the DIY ADAPT (ABC workshop) tool to reshape their modules.  It is recommended that Programme teams arrange facilitation with the Programme Leaders/Directors of Teaching & Learning that have been trained if required. 

Output from Phase 3.1

• The Programme approach has been shared with the wider team to convert their existing modules
• The wider Programme modules have been converted using the DIY ADAPT workshop

Supporting Resources 

Click here to download the tool (You will be asked to complete a short survey)

Click here to access a PDF of the ABC cards (PDF online)

Click here to access the DIY ADAPT workshop Tutorial Videos (YouTube)